PRIVACY POLICY

1. Introduction

The Indian Leather Technologists’ Association (ILTA) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, disclose, and protect personal data obtained through our website and related platforms, including the 13^th AICLST (Asian International Conference of Leather, Science & Technology) registration portal. By accessing or using our website, registering for events, or providing personal information, you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect the following categories of information:

a) Personal Information

When you register, contact us, or use our services, we may collect:

• Full Name
• Email Address
• Phone Number
• Postal Address (City, State, Country, ZIP/Pin Code)
• Designation, Organization/Institution, and Professional Details
• Membership ID (if applicable)
• Payment-related details (transaction ID, mode, date — but not card or banking details)
• Any other information voluntarily provided through forms or correspondence.

b) Non-Personal / Technical Information

Automatically collected data may include:

• IP address
• Browser type, operating system, and device information
• Pages visited, time spent, and referral sources
• Cookies and usage logs for analytics and performance improvement.

3. Purpose of Data Collection

ILTA collects and uses personal data only for legitimate organizational and operational purposes, including:

1. Processing membership applications and renewals.
2. Managing registrations for events such as 13^th AICLST and other ILTA programs.
3. Communicating updates, confirmations, and important notifications.
4. Issuing receipts, certificates, and acknowledgments.
5. Sending newsletters, publications, and industry updates (only with consent).
6. Maintaining membership records and professional directories.
7. Improving website functionality, design, and content.
8. Complying with legal, regulatory, or auditing requirements.

4. Legal Basis for Processing

We process your data under one or more of the following lawful bases:

• Consent – when you voluntarily provide information for registration or communication.
• Contractual necessity – to fulfil obligations for membership or conference participation.
• Legitimate interest – to improve our services and maintain organizational operations.
• Legal obligation – to comply with tax, accounting, or reporting laws.

5. Data Sharing and Disclosure

ILTA does not sell, rent, or trade your personal data to third parties.
However, data may be shared under the following limited circumstances:

• With payment gateway providers (Axis Bank / Bank of Baroda etc.) for processing transactions securely.
• With technical service providers (hosting, mailing, analytics) under confidentiality agreements.
• With partner institutions involved in conference organization, abstract publication, or certification.
• When required by law, court order, or governmental authority.

All third-party partners are obligated to handle your data securely and only for legitimate purposes.

6. Data Retention

• Personal data is retained only as long as necessary to fulfil the purposes outlined above, or as required by law.
• Registration, membership, and transaction records may be stored for audit and reporting requirements for up to 7 years.
• After the retention period, data will be securely deleted or anonymized.

7. Cookies Policy

• The ILTA website uses cookies to enhance user experience and track website traffic.
• Cookies may store non-identifiable technical information such as browser type or visit duration.
• You can manage or disable cookies through your browser settings; however, some website features may not function properly without them.

8. Data Security

ILTA employs appropriate technical and organizational measures to safeguard personal information, including:

• Secure HTTPS encryption on the website.
• Restricted access to personal data.
• Regular monitoring of the payment gateway and hosting servers.
• Compliance with PCI-DSS standards by Axis Bank / Bank of Baroda for all payment transactions.

However, while we strive to protect your information, no online system is completely secure, and ILTA cannot guarantee absolute data security.

9. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access and obtain a copy of your personal data.
• Request correction or update of inaccurate information.
• Withdraw consent for data processing (where applicable).
• Request deletion of your data, subject to legal and operational constraints.

All such requests can be made via email to admin@iltaonleather.org. ILTA will verify identity before processing any request.

10. International Users

For international participants (outside India), please note:

• Your data will be processed and stored on servers located in India.
• By submitting your information, you consent to this cross-border data transfer and processing in accordance with Indian law.
• ILTA ensures that data is handled with appropriate protection standards regardless of your country of origin.

11. External Links

Our website may contain links to third-party sites (e.g., partner organizations, sponsors).
ILTA is not responsible for the privacy practices or content of those external sites.
We encourage you to review their privacy policies before sharing any information.

12. Updates to This Policy

ILTA may update this Privacy Policy periodically to reflect organizational or legal changes.
Revisions will be posted on this page with an updated “Last Updated” date.
Continued use of the website constitutes acceptance of the updated policy.